{"id":1955,"date":"2025-05-21T15:29:55","date_gmt":"2025-05-21T05:29:55","guid":{"rendered":"https:\/\/pulsesupport.com.au\/uniclubs\/?page_id=1955"},"modified":"2026-03-09T18:04:56","modified_gmt":"2026-03-09T07:04:56","slug":"reaffiliation","status":"publish","type":"page","link":"https:\/\/pulsesupport.com.au\/uniclubs\/reaffiliation\/","title":{"rendered":"REAFFILIATION"},"content":{"rendered":"\t\t
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REAFFILIATION<\/h1>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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getting your club ready for the year ahead <\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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\u00a0<\/p>

If your club misses the November 30 deadline, it will\u00a0<\/span>no longer be affiliated with UOW Pulse<\/span> and will not be recognised as a UniClub.<\/span><\/p>

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REAFFILIATION:<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t
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Reaffiliation is the yearly process where clubs send the UniClubs team their official documents to stay recognised as a UniClub.<\/p>

This happens at the <\/b>end of every year<\/strong> through Rubric (found under >\u00a0Forms<\/strong>).<\/p>

[Download Reaffiliation Documents Here]<\/a><\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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WHAT YOU NEED TO SUBMIT:<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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  • AGM Minutes<\/strong> (Annual General Meeting record)<\/p><\/li>

  • Updated Constitution<\/strong> (with digital signatures from President, Vice President, Treasurer, Secretary in Part 8)<\/p><\/li>

  • End of Year Report<\/strong><\/p><\/li>

  • Any other required documents (see checklist in Rubric)<\/p><\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t

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    KEY RULES:<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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    • Quorum<\/strong> \u2192 Your AGM must have at least 10 members<\/strong> present.<\/p><\/li>

    • Signatories<\/strong> \u2192 At the AGM, you must vote on who will be bank account signatories and card holders<\/strong>.<\/p><\/li>

    • Deadline<\/strong> \u2192 Reaffiliations close 30 November<\/strong> every year.<\/p><\/li><\/ul>

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      REAFFILIATION FAQ:<\/h2>\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t
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      When is the deadline? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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      Reaffiliation closes on 30 November<\/strong> every year.
      \u00a0If your club misses the deadline, it will no longer be affiliated with UOW Pulse and cannot operate as a UniClub.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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      What documents do we need to submit? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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      You must upload through Rubric:<\/p>

      • AGM minutes (with quorum of 10)<\/li>
      • Updated Constitution (with Part 8 digitally signed by all Office Bearers who are the elected executives)<\/li>
      • End of Year Report<\/li>
      • Any additional forms listed in Rubric<\/li><\/ul>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t
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        Who are the Office Bearers that must sign the Constitution? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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        The President, Vice President, Treasurer, and Secretary<\/strong> must all digitally sign Part 8 of your Constitution.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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        Do we need to vote on bank signatories during the AGM? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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        Yes. Your AGM minutes must include a motion confirming bank account signatories and card holders<\/strong>.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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        What happens if we don\u2019t hold an AGM? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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        Without an AGM, you cannot complete reaffiliation. Your club will lose UniClub status and access to funding.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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        Can we reaffiliate without quorum? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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        No. AGMs must meet quorum (minimum 10 members present). If quorum is not reached, the meeting and reaffiliation are invalid.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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        Where do we complete the reaffiliation? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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        Reaffiliation is done in Rubric<\/strong>, under \u201cForms.\u201d You can also download all required documents from the Resources page.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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        Can non-students be part of the executive team during reaffiliation? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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        Yes, however the Office Bearer must be held by current UOW students<\/strong>.<\/p>

        \u00a0<\/p>

        Non-students and staff memebrs can hold executive positions, but the committe must uphold a 60%-40% split between students and non-students respectively.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t\t

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        What happens after we reaffiliate? <\/div><\/span>\n\t\t\t\t\t\t\t\n\t\t\t<\/path><\/svg><\/span>\n\t\t\t<\/path><\/svg><\/span>\n\t\t<\/span>\n\n\t\t\t\t\t\t<\/summary>\n\t\t\t\t
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        Once approved, your club is officially reaffiliated for the next year. You\u2019ll be able to continue running events, applying for funding, and promoting your club through UniClubs.<\/p>\t\t\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/details>\n\t\t\t\t\t<\/div>\n\t\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t\t\t<\/div>\n\t\t","protected":false},"excerpt":{"rendered":"

        REAFFILIATION getting your club ready for the year ahead \u00a0 If your club misses the November 30 deadline, it will\u00a0no longer be affiliated with UOW Pulse and will not be recognised as a UniClub. \u00a0 REAFFILIATION: Reaffiliation is the yearly process where clubs send the UniClubs team their official documents to stay recognised as a […]<\/p>\n","protected":false},"author":3,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"elementor_header_footer","meta":{"site-sidebar-layout":"no-sidebar","site-content-layout":"page-builder","ast-site-content-layout":"full-width-container","site-content-style":"unboxed","site-sidebar-style":"unboxed","ast-global-header-display":"","ast-banner-title-visibility":"","ast-main-header-display":"","ast-hfb-above-header-display":"","ast-hfb-below-header-display":"","ast-hfb-mobile-header-display":"","site-post-title":"disabled","ast-breadcrumbs-content":"","ast-featured-img":"disabled","footer-sml-layout":"","ast-disable-related-posts":"","theme-transparent-header-meta":"enabled","adv-header-id-meta":"","stick-header-meta":"","header-above-stick-meta":"","header-main-stick-meta":"","header-below-stick-meta":"","astra-migrate-meta-layouts":"set","ast-page-background-enabled":"default","ast-page-background-meta":{"desktop":{"background-color":"var(--ast-global-color-4)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"ast-content-background-meta":{"desktop":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"tablet":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""},"mobile":{"background-color":"var(--ast-global-color-5)","background-image":"","background-repeat":"repeat","background-position":"center center","background-size":"auto","background-attachment":"scroll","background-type":"","background-media":"","overlay-type":"","overlay-color":"","overlay-opacity":"","overlay-gradient":""}},"_mc_calendar":[],"footnotes":""},"class_list":["post-1955","page","type-page","status-publish","hentry"],"_links":{"self":[{"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/pages\/1955","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/users\/3"}],"replies":[{"embeddable":true,"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/comments?post=1955"}],"version-history":[{"count":36,"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/pages\/1955\/revisions"}],"predecessor-version":[{"id":3231,"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/pages\/1955\/revisions\/3231"}],"wp:attachment":[{"href":"https:\/\/pulsesupport.com.au\/uniclubs\/wp-json\/wp\/v2\/media?parent=1955"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}